Restaurant Staff Scheduling Software — Rotas, Shifts & Time Clock

What you get

Everything you need, nothing you don't

Cilurzo Planning is employee scheduling and time-clock software for hospitality. Plan shifts in a week view or a Gantt timeline, publish the rota to your team, track worked hours, and see your labour cost percentage per day against real revenue from orders and tickets.

🗓️

Rota in week view or Gantt

Plan day by day, or see the whole team on one timeline with lunch and dinner shifts side by side.

🔁

Recurring shifts in bulk

Every weekday, every week or a custom pattern: build a month of rota in a single action.

🙋

Open shifts your team picks up

Your core team gets first refusal; if a shift stays open, the system automatically widens it.

⏱️

Time clock with a personal PIN

Every employee has a unique code, so nobody can clock in for a colleague.

🌴

Availability & leave

Approve holiday requests and set recurring availability — the rota blocks anyone who cannot work.

📈

Labour cost against revenue

See your labour cost percentage per day next to real revenue from Orders and Events, instead of estimating it afterwards.

⚖️

Compliant time recording

Every minute worked recorded objectively, next to the rota with deviations visible — ready for the mandatory time recording Belgium plans from 2027.

Ready for the AI web

Your guest will ask her assistant. Make sure you are the answer.

Bookings now arrive through channels that never sleep. Your rota should know before service starts. Cilurzo makes your venue reachable in the three places that conversation already happens — and never lets the computer promise anything you cannot deliver.

💬

WhatsApp assistant

Answers within a second, midnight included.

WhatsApp · 23:41 Table for 4 on Saturday around 8? Saturday 20:00, table for 4 — booked ✓ Confirmation on its way to your inbox.

Every WhatsApp booking counts towards your covers straight away.
Speaks Dutch, French, English, German and Spanish — and stays in your guest's language.
Opening hours, address, directions, menu and events come from your data, not from a guess.

With every paid plan — set it up and test it during your free trial

📞

AI phone assistant

Every missed call is an empty table. This one always picks up.

Incoming call · 19:47 "Good evening, this is the digital assistant of…" "Two pizzas for pickup at half seven" → On the kitchen display, 19:30

What comes in overnight is in your morning forecast.
It says it is a digital assistant; anyone who wants a human is put through.
You simply divert your existing number — no new number on your shopfront.

With every paid plan — set it up and test it during your free trial

🤖

ChatGPT, Claude & co

Your venue bookable inside your guest's assistant.

AI assistant · live "Book me a table there on Friday"

beschikbaarheidreserveermenukaart

→ 16 tools over MCP · guest confirms by email

AI bookings carry the source "agent", so you can see exactly where your busy nights come from.
One tick switches it on for tables, tickets and orders at once.
Off by default. Leave it off and you simply do not appear.

Included in every plan, the free Lite tier included

Why this is safe

The assistant asks. Your system decides.

The guest just asks for what she wants

In WhatsApp, on the phone or in her own assistant. No app, no account, no form.

Cilurzo does the maths, not the AI

Free tables, opening hours, ticket stock, prices, delivery zones and minimum spend all come from exactly the same checks as your own booking page. A language model cannot make anything true here.

It only counts once confirmed

A click in the guest's own inbox, or a successful payment. If neither happens, the request expires after two hours and your table is free again.

Future-proof by design

And next year? It still works.

The connection runs on MCP — the Model Context Protocol, the standard plug the major AI assistants use to talk to real systems. Your venue plugs in once. Whichever assistant turns up next simply speaks the same language.

See how an AI assistant books with you →

One open standard instead of a separate integration per assistant.
A new assistant arrives? It speaks the same protocol — nothing for you to do.
No scraping and no imitated forms: the assistant reads your real data, live.
You stay in charge: off by default, one tick to switch on, and every booking shows the source "agent" plus the name of the assistant that asked.
No extra cost and no separate contract. It is part of your subscription.

Built-in AI

Smart scheduling without the jigsaw

Cilurzo takes availability, leave and your recurring patterns into account, so the rota takes minutes instead of an evening.

🧩

Automatic rota base

Recurring patterns and fixed shifts roll out across weeks in one action, respecting leave and availability.

📊

Labour cost monitoring

The system flags immediately when a planned day pushes your labour cost percentage past your target.

🔔

Automatic notifications

Anyone assigned a shift is notified automatically — no more group chat.

Time recording 2027

Ready for mandatory working-time recording

Belgium's federal government wants every employer to record staff working time objectively, reliably and accessibly from 1 January 2027 — a draft bill adding a new article 38quinquies to the Labour Act, not yet voted. Cilurzo Planning already records time that way, alongside your existing hospitality obligations.

✓ Objective

Every clock-in comes from the employee: a personal code on the tablet in your venue, optionally with a location check.

✓ Reliable

The raw clock-in is always kept next to any rounded time, and every correction is logged under the name of whoever made it.

✓ Accessible

Employees see their own worked hours in their login; you export them per period for your payroll provider.

✓ Rota + deviations

The published rota is the baseline. Whatever deviates — closing late, stepping in, forgetting to clock out — shows up next to the plan.

Cilurzo Planning does not replace your registered cash register system (GKS) or your Dimona declarations; it is the time record next to them. The law is not final as of 22 October 2026.

📖 Mandatory working-time recording in Belgium from 2027 📖 Verplichte tijdsregistratie vanaf 2027 (Dutch)

Pricing

One flat fee. Never a cut of your revenue.

Every paid module is €79 a month, with Foodcost included free. Want the lot? Ultimate is €250 — the same price whichever modules you switch on, and it covers whatever we add later.

Build your plan

Tick the modules you need — the price updates as you go.

Reservationspaid module Orderspaid module Eventspaid module Planningpaid module 🧮 Foodcostalways included free

Pro

€79/month

Prices exclude VAT. 6 months free, no credit card required.

Lite

^€0

free, per module, forever

Core features of one module
No credit card needed
Upgrade whenever you want
Volume limits apply

Start free

Most chosen

Pro

^€79

per module, per month — Foodcost included

Any module you like: Reservations, Orders, Events or Planning
🎁 Foodcost included free
Every feature of that module — no half versions
Add or drop a module whenever you want

Start 6 months free

Ultimate

^€250

per month — everything included

Reservations + Orders + Events + Planning
🎁 Foodcost included free
💰 Saves €66/month versus €316 separately
🏢 Multiple locations supported

Start 6 months free

All prices exclude VAT, per venue. Foodcost is included free with every Pro and Ultimate account. Four paid modules bought separately come to €316 a month, so Ultimate at €250 saves you €66 every month — and a separate reservation, ordering, ticketing, scheduling and food-cost tool together cost far more than that.

FAQ

Frequently asked questions

What restaurateurs ask us before they start.

Does this work for flexi-jobs, students and extras?

Yes — that is exactly what it was built for. Set availability per person, and open shifts go to your core team first before they are offered more widely.

How do employees clock in?

With a personal PIN on a tablet or phone in the venue. Because every code is unique, nobody can clock in on someone else's behalf.

Can I see labour cost as a percentage of revenue?

Yes, per day. Cilurzo puts worked hours next to actual revenue from Orders and Events, so you stop estimating your labour cost percentage.

Can staff see their rota on their phone?

Yes. Every employee gets their own login showing their shifts, worked hours and leave requests — no printed rota on the fridge door.

Is working-time recording mandatory in Belgium from 2027?

That is the plan. A draft bill by labour minister David Clarinval requires every employer to record working time objectively and reliably, starting 1 January 2027 with 1 April 2027 as the deadline for a working system. As of 22 October 2026 it has not been voted, and the National Labour Council's advice of 30 September 2026 was divided.

Does Cilurzo Planning replace the GKS cash register or Dimona?

No. Attendance registration through the registered cash register system and your Dimona declarations remain mandatory. Cilurzo Planning is the rota and time record next to them.

What is the "agentic web", in plain language?

Instead of searching, clicking and filling in a form, people ask an assistant and it arranges things for them. The agentic web is the version of the internet where that assistant can actually act — book a table, buy a ticket, place an order — rather than only talk about it. Cilurzo makes your venue one of the places where that is possible.

What do AI assistants have to do with my rota?

They bring in bookings around the clock. Those covers land in the same occupancy figures your rota is built on, so a busy Saturday booked at 2 am is visible when you plan staff on Thursday.

Can an assistant fill my diary with fake bookings?

No. An assistant can only request what a guest could request on your own page, and even that only becomes real after a payment or a click in a real inbox. Unconfirmed requests expire after two hours, and there are rate limits per address and per guest email across all bookings.

What does all this AI reachability cost extra?

Bookings through AI assistants cost nothing extra — they are part of every plan, the free Lite tier included. The WhatsApp and phone assistants are part of every paid plan, and you can set them up and test them during the 6-month trial. The phone number itself is a paid telecoms service, so you request it once you pick a paid plan; after that we only charge the telecoms minutes on at cost.

Staff scheduling that puts labour cost next to revenue